I. Information collected and how it is used by Haircare Australia
At times, we are required to collect personal information in the normal course of providing services for our customers. These services apply across Our Brands.
You may choose to provide Haircare Australia with personal information when you visit the Site. For example, if you would like to make a purchase, you will be asked to provide your contact information (name, email address, mailing address, and telephone number) as well as your delivery and billing address, credit card number and expiration date. If you would like to register an account at the Site, then as part of this you may also disclose personal information to Haircare Australia.
If you purchase goods from Haircare Australia offline, or apply for a credit account, you may also provide Haircare Australia with personal information.
In addition to your personal details (name, addresses, telephone and email contact details), other kinds of personal information that Haircare Australia may collect and hold from time to time includes:
- details of the Products and other goods you purchase;
- data relating to your activity on the Site via tracking technologies such as cookies;
- for credit account applicants, drivers licence details, trade references and landlord information (where relevant); and
- for job applicants or staff, employment history, educational qualifications, reference checks, payroll information and medical information (where relevant).
Haircare Australia will collect personal information about you in the following ways:
- if you provide your information by telephone, post, email or facsimile, or in person;
- if you contact Haircare Australia via email or submit your information through the Site, including by registering an account ; and/or
- if you purchase Products from Haircare Australia.
If it is reasonable and practical do so, Haircare Australia will collect personal information about you only from you. In the course of operating the Site and its business, however, Haircare Australia may collect personal information from third parties such as suppliers, advertisers, mailing lists, recruitment agencies, credit information agencies, contractors, clients and business partners.
If Haircare Australia collect personal information about you from a third party Haircare Australia will, where appropriate, request that the third party inform you that Haircare Australia is holding such information, how Haircare Australia will use and disclose it, and that you may contact us to gain access to and correct and update the information.
When Haircare Australia collect personal information from you, Haircare Australia will take reasonable steps to notify you or ensure you are aware of:
- Haircare Australia’s identity and contact details;
- that Haircare Australia has collected your personal information, and whether that collection is required or authorised by law;
- the purposes of collection;
- the consequences if personal information is not collected (such as if this will affect Haircare Australia’s ability to provide Products, goods or services to you);
- Haircare Australia’s usual disclosures of personal information of the kind collected;
- whether Haircare Australia is likely to disclose personal information to overseas recipients, and if practicable, the relevant countries in which they are located.
If you would prefer that Haircare Australia not collect any personal information from you, please do not provide Haircare Australia with any such information (unfortunately, this means you will be unable to access the Site, or purchase Products through the Site).
II. Use of personal information by Haircare Australia
Haircare Australia will only collect personal information where it is reasonably necessary to do so for the conduct of its business. Any collection of personal information by us will be fair and lawful and will not be intrusive.
Personal information collected from you will be used for the purposes of processing Product orders placed by you through the Site, and may be shared with a third party for the purposes of fulfilling and delivering your order. It will also be used to process and fulfil any orders for goods you submit offline.
If you choose to register an account with Haircare Australia via the Site, any personal information you provide as part of the sign-up process will also be used by Haircare Australia to monitor your account activities and provide you with the functionality and features of the Site.
If you have elected to provide Haircare Australia with your contact information, Haircare Australia may provide you with service related announcements concerning the Site by any means, including email. Haircare Australia may also contact you regarding your customer service requests or questions, or regarding your order for Products. These types of communications are necessary to serve you, respond to your concerns and to provide the high level of customer service that Haircare Australia offers its customers.
If you so elect, the information you provide may be used by Haircare Australia to create and deliver to you marketing and promotional emails such as Haircare Australia’s newsletters, surveys or other email messages containing Product and event information, cosmetics tips or promotions (“Emails”). If you do elect to receive Emails and later decide that you would no longer like to receive them please notify Haircare Australia – see Section VII(b) below.
You may hear from Haircare Australia via mail or phone even if you have not elected to receive Emails. If you do not wish to receive these communications, please notify Haircare Australia – see Section VII(b) below
c. Customized Service
Haircare Australia may use your personal information to provide you with customised service and use of the Site. For example, Haircare Australia may suggest Products that would be of particular interest to you, based upon your purchase history.
d. Site Promotions
e. Distribution and Employment
If you provide personal information to Haircare Australia with respect to your interest in acting as a distributor of Products, or in seeking employment with Haircare Australia (such as your resume), Haircare Australia will treat such personal information as confidential and use it only to consider you for current and future opportunities and to contact you with respect to such matters. Material of this nature that you provide to Haircare Australia will be retained to be used in respect of future opportunities that may arise from time to time, unless you tell Haircare Australia that you no longer wish for Haircare Australia to retain your information.
Haircare Australia uses various technologies to collect information about your visit to the Site and to enhance and customise your experience on the Site. These may include cookies, web beacons, tracking links and similar technologies. For example, Haircare Australia may collect the numerical Internet Protocol (IP) address identifying your computer or device which may indicate your geographic location. These technologies may provide a variety of information such as whether you have visited the Site before. They also may enable you to save your preferences. These technologies, in conjunction with your personal information, may be used by Haircare Australia from time to time in connection with the Site for purposes including but not limited to storing your preferences, and purchase history, to authenticate sessions, to customise material that is made available to you, or to otherwise make the Site and all its functionality available to you. You acknowledge that if you set your computer to reject and/or block these technologies, including cookies, you may restrict your access to certain features of the Site.
If you submit an application for a credit account with Haircare Australia, any personal information you provide will be treated as confidential and use it only to consider your application and if that application is approved, for the purposes of maintaining your credit account.
III. How information is held, collected, used and disclosed
Haircare Australia will hold personal information as either physical records, records on Haircare Australia’s servers, and in some cases, records on third party servers, which may be located overseas.
Haircare Australia takes active steps to hold all hard copy and electronic records of personal information in a secure manner to ensure that they are protected from misuse, interference and loss, and unauthorised access, modification or disclosure.
Haircare Australia has procedures in place to destroy or de-identify personal information once it is no longer needed for a valid purpose or required to be kept by law.
In general, Haircare Australia will collect, hold, use and disclose personal information for the purposes of providing or offering goods and services to you.
By providing Haircare Australia with your personal information, you consent to Haircare Australia using and disclosing your personal information for the purposes described in Section II above.
There may be circumstances in which Haircare Australia is authorised or required by law to use or disclose your personal information. For instance, a number of laws require the provision of personal information to third parties, including the Corporations Act 2001 (Cth). The precise information required to be provided will vary depending on the circumstances requiring disclosure of that information. Other circumstances are described in Section IV below.
IV. Sharing of Information
Haircare Australia will not provide your personal information to third parties for their use in marketing their products or services to you without your consent, except as described in this Section IV below. In addition, Haircare Australia does not sell or otherwise disclose personal information about Site visitors or users except as described here.
Any disclosure that is required to be made to any third party will be made primarily for the purpose of providing or offering goods and services to you. If Haircare Australia discloses information to a third party, Haircare Australia generally requires that the third party protect your information to the same extent that Haircare Australia does.
b. Third Parties
On certain occasions you may be offered the opportunity to consent to the sharing of your information with a third party. If you consent, Haircare Australia will share your information with such third party and the information you provide may be used by such third party for their own purposes and in accordance with their own policies. This may include marketing activities.
c. Business Activities
From time to time, Haircare Australia may as part of its business sell or transfer certain assets to Affiliates or unrelated third parties. By submitting your personal information on the Site you agree that your data may be transferred to such parties. You may choose not to have your information transferred as a business asset by contacting Haircare Australia as described in the Section VII(b) below.
d. Disclosure Required by Law
Haircare Australia may disclose any information it deems necessary, in its sole discretion, to comply with any applicable law, regulation, legal process or governmental request. In addition, Haircare Australia may disclose any information when it believes, in its sole discretion, disclosure is necessary or appropriate to prevent physical harm or financial loss or in connection with suspected or actual illegal activity i.e. to avoid, lessen or prevent a serious emergency or crime. If Haircare Australia uses or discloses personal information about you in those circumstances Haircare Australia will make a written record of such use or disclosure.
e. Cross-Border Disclosures
By providing your personal information to Haircare Australia you consent to Haircare Australia disclosing your personal information to any such overseas recipients for purposes necessary or useful in the course of operating its business, and agree that Australian Privacy Principle 8.1 (as set out in the Privacy Act) will not apply to such disclosures. For the avoidance of doubt, in the event that an overseas recipient breaches the Australian Privacy Principles, that entity will not be bound by, and you will not be able seek redress under, the Act.
If you do not want Haircare Australia to disclose your information to overseas recipients, please advise us by email to firstname.lastname@example.org.
The Site is not directed to children under the age of eighteen, but if you are under eighteen years of age, you may browse the Site. However, you may not provide personal information to Haircare Australia, and must not purchase Products from Haircare Australia. Haircare Australia does not knowingly collect personal information from children under the age of eighteen, and should it at any time become aware that it has inadvertently received personal information from a visitor under the age of eighteen on the Site, it will delete the information from its records.
VI. Protection and Updates
a. Protection of Personal Information
Haircare Australia maintains reasonable safeguards for this Site to protect against unauthorised disclosure, use, alteration or destruction of the personal information you provide on the site. This includes the measures described in Section (t) of the Terms and Conditions. If you have any questions about security at the Site, you can send an email to email@example.com
VII. Your Options
a. Updating Your Information
If you would like to update your contact information, you may do so by sending an email to firstname.lastname@example.org
b. How to Opt-Out and Manage Your Preferences
You may choose whether or not you would like to receive Email from Haircare Australia. You may change your preferences with respect to Email at any time by clicking the “unsubscribe” link at the bottom of each Email you receive from Haircare Australia, or emailing Haircare Australia at email@example.com . You may also choose not to receive mail or phone communications by emailing Haircare Australia at firstname.lastname@example.org and specifying that this is your preference.
In addition if you would like to change your other preferences, e.g., with respect to the transfer of data as described in Section IV(c) above, please contact Haircare Australia at email@example.com
- Accessing Your Information
You have a right to request access to your personal information and to request its correction if it is out of date or incorrect.
You may request access or correction at any time by sending a written request to Haircare Australia’s Privacy Officer via the contact details set out below.
You do not need to provide a reason for your request for access to your personal information. Haircare Australia may charge a small fee for providing access to your personal information if it requires a significant amount of time to locate or collect your information or to present it in an appropriate form. Haircare Australia will not charge you to correct your personal information that Haircare Australia holds in its Haircare Australia’s records.
Haircare Australia will respond to all requests for access to or correction of personal information within a reasonable time.
Please note there may be circumstances in which Haircare Australia is not able to provide you with access to your information, such as where the requested access will have an unreasonable impact upon the privacy of others or where Haircare Australia is required by law to withhold the information. If Haircare Australia is unable to provide you with access to your information, or make the amendments which you have requested, Haircare Australia will provide you with reasons for this decision.
d. Questions, Comments and Concerns
Haircare Australia has taken care to make sure that your visit to the Site is enjoyable, and that your privacy is maintained. If you have any questions or comments about Haircare Australia’s privacy practices, please contact the Privacy Officer using the contact details set out below.
e. Complaint procedures
If you believe that Haircare Australia may have breached the Australian Privacy Principles, or failed to comply with this policy, you may direct your complaint to our Privacy Officer, using the contact details set out below.
Haircare Australia takes all complaints seriously, and will respond to your complaint within a reasonable period.
If you are dissatisfied with the handling of your complaint, you may contact the Office of the Australian Information Commissioner as follows:
Office of the Australian Information Commissioner
GPO Box 5218
Sydney NSW 2001
Telephone: 1300 363 992
Where practicable, Haircare Australia is required to provide the option for you to deal with us anonymously or under a pseudonym. This option will not be available where Haircare Australia is required or authorised by law to deal with individuals who have identified themselves, or if we need to verify your identity in order to provide Products or services to you.
g. Privacy Officer
The Privacy Officer can be contacted as follows:
Mydentity C/0 Haircare Australia
17-21 Commercial St, Marleston SA 5033
Phone: 1300 956 735
Fax: +61 8 8403 8201